Email Archiving for Compliance, eDiscovery & Peace of Mind

Principal IT Consultants implements and manages enterprise-grade archiving that captures, secures, and organizes your email—and more—so you’re always audit-ready and litigation-ready.

• Email is the #1 attack path, and providers now enforce stricter authentication (SPF, DKIM, DMARC). We can bring your domain to DMARC enforcement and keep your archive full of trusted communications. 

Custodian, date, sender/recipient, domains, keywords, attachments, conversation threads, labels/folders, and policy status—with export to review platforms. 

• Tamper-proof retention of messages with searchable metadata and content for quick retrieval.
   
• Unified archive across channels: search communications across email, social, and collaboration tools from a single interface—no more hunting in separate systems.
   
• Fast, precise eDiscovery: run targeted searches, place legal holds, and securely share findings with outside counsel—without SFTP sites or shipping drives.
   
• Role-based access & audit trails for defensible processes and delegated review.
   
• Policy-based retention that reduces storage and risk while meeting regulatory and business requirements.
   
• Consolidation at scale: index 50+ sources into one search to save time and cost.

OpenText Retain (Core Business Communication Archive) is built for modern investigations and compliance:

• Centralizes email, social, and collaboration data; accelerates investigations and HR reviews. a-modern-archiving-solution-bui…
   
• Reduces IT, HR, and legal costs with fast search and export for audits, HR cases, M&A, and litigation. a-modern-archiving-solution-bui…
   
• Designed to quickly and securely share eDiscovery results with third parties

• Discovery & Requirements – retention policies, legal hold needs, users, sources.
   
• Archive Enablement – journaling/ingest for Microsoft 365 or Google Workspace; secure connectors for other sources.
   
• Policy Design – retention schedules, litigation hold, role-based access, supervision workflows.
   
• Migration & Validation – import legacy mailboxes/PSTs; verify chain-of-custody and search fidelity.
   
• Training & Handover – targeted training for IT, Legal, HR; playbooks for search, export, and holds.
   
• Ongoing Management – health monitoring, index optimization, policy updates, and quarterly drills.

• Regulatory readiness (SEC/FINRA/FOIA/FOIL/industry mandates) with defensible retention and audit trails.
   
• Faster investigations and dispute resolution by reviewing all communications in one place.
   
• Lower risk and cost through centralized search and consolidated data sources.